Just today, I listened to a podcast about keeping your email organized. It reminded me that I was slacking on the quest I set out on a few weeks ago. I would be lying if I said staying organized was easy, but I can definitely say that it did help.
Originally when I set out to on this journey I didn’t believe it, but after following a disciplined To-Do list method for about 2-3 weeks as well as keeping my email organized, I did feel like I had more free time. Just yesterday while sitting at my desk feeling like the world was on my shoulders and I was defeated, I realized I had 65 unread emails, and a cluttered desk! At that moment in time I stopped what I was doing and spent 30-60 mins cleaning my desk and re-writing my to-do list. It was amazing I felt instantly relieved!
As I have been reading books on how to stay organized, I have found a recurring theme, email management is just as important as a clean desk. In the podcast I was listening to the author talked about keeping your inbox clear by following a standard procedure. One of the highlights from the procedure was that you should take care of all email the first time you read it. While this procedure is easy, and sounds simple to achieve, in practice it can become difficult. The biggest problem area I have is dealing articles I have emailed to me. The problem is deciding if I want to read an article right now or later? The primary struggle is what to do when I choose not to read an article? Do I leave the email in my inbox as unread, do I file it away, or do I just delete the darn thing? The next layer of problem, if I archive or delete the email consistently should I even keep receiving them? I mean after all I think we can all admit that if we archive emails that link to a blog post we won’t go back and read them!
Let me know, how do you manage your email?
(Disclaimer: Some of the links contained in this post are affliate links. See the Federal Trade Commission’s 16 CFR, Part 255: “Guides Concerning the Use of Endorsements and Testimonials in Advertising.”)